This Privacy Policy (this "Policy") sets forth the policies of MACROMILL, INC. (the "Company") regarding the handling of personal information. The Company shall handle personal information in accordance with the Act on the Protection of Personal Information (the "APPI"), other relevant laws, regulations, and guidelines, as well as this Policy.

In the event that specific privacy policies or terms of use are established for individual services operated or provided by the Company, such policies or terms shall apply to the handling of personal information and the conditions of use for those services, in addition to this Policy.

1. Categories of Personal Information

The Company shall collect the following personal information to the extent necessary for the purposes set forth in Section 2 (Purposes of Use of Personal Information) below.

• Shareholders
  Name, address, and any other matters recorded in the register of shareholders.

• Business Partners and Clients
  Information provided to the Company by business partners and clients, including name, phone number (including mobile and fax numbers), email address, company or organization name, department name/job title, business address, professional and educational history, and other contact information.

• Applicants for Recruitment/Employment and Employees (including former employees)
  Information provided to the Company by applicants via the Company's websites or other means, or information contained in resumes, including name, phone number (including mobile and fax numbers), address, age, date of birth, email address, and any other relevant information.

2. Purposes of Use of Personal Information

The Company shall use personal information within the scope of the following purposes of use.

• Shareholder Information

  • Exercise of rights and fulfillment of obligations by shareholders under relevant laws and regulations.
  • Provision of benefits and conveniences by the Company in relation to status as shareholders.
  • Implementation of various measures to facilitate smooth relations between shareholders and the Company.
  • Management of shareholders, including the creation of shareholder data based on prescribed standards under various laws and regulations.

• Business Partner and Client Information

  • Negotiations, communications, consultations, evaluations, placement/acceptance of orders, settlements, and other responses related to transactions.
  • Provision of services based on transactions (including various consulting services) and performance of contracts.
  • Implementation, operation and conducting of seminars, events, and surveys, etc.
  • Provision and transmission of information regarding services, events, etc., of the Company, its group companies, and partner companies.
  • Analysis of service usage, etc. (including advertising effectiveness measurement and analysis by AI), improvement of UI and product/support quality based on analysis results, and other service improvements, as well as the provision of information regarding services, etc., of the Company, its group companies, and partner companies.
  • Development and improvement of the Company's products and services (including, without limitation, the development and improvement of Al models).
  • Responding to inquiries, consultations, etc.

• Employee Information (including former employees)

  (i) During recruitment and selection:

  1. Provision of recruitment information to applicants (including those who wish to receive recruitment-related information).
  2. Evaluation and determination of recruitment, and notification/communication thereof.
  3. Verification of application history.

  (ii) After joining the Company:

  1. Processing of payroll, social insurance, and other related procedures.
  2. Provision of welfare benefits.
  3. Management of occupational health and safety (e.g., medical examinations, stress checks).
  4. Execution of procedures related to recruitment, onboarding, and resignation/retirement.
  5. Human resource and labor management.
  6. Execution of operations and procedures based on laws and regulations, such as notification of the employment status of foreign nationals.
  7. Verification of disability grades required for benefit applications, such as disability pensions.

Furthermore, the Company may utilize Al and other automated analytical tools to achieve the purposes of use set forth above. In addition, the Company may use personal information for operations related to each of the aforementioned items at the Company's joint users as described in Section 6 (Joint Use of Personal Information).

3. Supervision of Processors

The Company may entrust the handling of personal information, in whole or in part, to third-party processors. In such cases, the Company shall select service providers that meet sufficient standards for the protection of personal information, enter into entrustment agreements regarding the protection of personal information, and exercise thorough management and supervision over such processors.

4. Security Measures

The Company shall implement necessary organizational, human, technical, and physical security control measures to prevent the leakage, loss, or damage of personal information handled by the Company (including personal information that the Company intends to collect; the same shall apply hereinafter in this Section 4), and shall appropriately manage all personal information handled by the Company.

5. Provision of Personal Information to Third Parties

The Company shall not provide personal information to any third party, except in any of the following cases:

• Cases based on laws and regulations;
• Cases in which there is a need to protect the life, body, or property of an individual and it is difficult to obtain the consent of the individual;
• Cases in which there is a special need to improve public hygiene or promote the sound growth of children, and it is difficult to obtain the consent of the individual;
• Cases in which there is a need to cooperate with a state organ, a local government, or a person entrusted by either of the two in executing affairs prescribed by laws and regulations, and where obtaining the consent of the individual is likely to impede the execution of such affairs; and
• Cases in which the recipient is an academic research institution, etc., and said recipient needs to handle the personal information provided by the Company for academic research purposes (including cases where part of the purpose of handling said personal information is for academic research purposes, but excluding cases where there is a risk of unjustly infringing on the rights and interests of an individual).

6. Joint Use of Personal Information

The Company may jointly use the personal information collected by the Company as follows:

7. Cross-Border Transfer of Personal Information

The Company shall not provide personal information to any third party located in a foreign country, except in any of the following cases:

• Cases in which personal information is provided to a third party located in a foreign country that is designated by the Rules of the Personal Information Protection Commission ("PPC") as having a system for the protection of personal information recognized as being at a level equivalent to that of Japan in terms of protecting the rights and interests of individuals;
• Cases in which the Company has established a system with the recipient of personal information to ensure that the recipient will continuously take measures required by the Rules of the PPC, in a proper and reasonable manner, in line with the purpose of the provisions of Chapter IV, Section 2 of the APPI; and
• Cases in which the provision is otherwise permitted under the APPI.

In the event that item (2) above applies, the Company shall take necessary measures to ensure the continuous implementation of appropriate measures by the relevant third party.

8. Voluntary Nature of Providing Personal Information

The decision on whether or not to provide personal information to the Company is made at the sole discretion of the individual. Please note, however, that failure to provide necessary information may impede the provision of the Company's services, the response to inquiries, or other business transactions.

9. Requests for Disclosure, etc. of Retained Personal Data

The Company shall respond without delay to requests for notice of the purposes of use, disclosure, correction, etc. (correction, addition, or deletion of content), suspension of use, etc. (suspension of use, erasure, or suspension of provision to third parties), and disclosure of records of provision to third parties (collectively, "Disclosure, etc.") regarding retained personal data, when requested by the individual or their representative. For detailed procedures and fees related to Disclosure, etc., please refer to here.

* Please click here to check the "External Transmission of User Information".

June 30, 2016 (established)
September 30, 2026 (last modified)